Nomination Terms & Conditions

Nominations

2. Due Date

a) All nomination forms and supporting documents are due by 5pm Friday 20 February 2026.

b) Volunteering WA has the authority to extend the nomination deadline where appropriate.

3. Self-nomination

a) Self-nomination is not permitted in any Award category for individuals

b) Self-nomination is permitted for Organisation Awards, however both references must come from outside of the organisation.

4. Nominee Location

a) Nominees must be residents of, or operate in, Western Australia.

b) Information provided in the nomination must only reference Western Australian operations.

5. Multiple Nominations

a) You can nominate the same individual/organisation for multiple categories, or

b) Multiple individuals/organisations for the same category, but each nomination requires a separate form.

6. Relevant Information

a) Nominations will not be accepted without contact details for the nominator, nominee, and referees.

b) Nominations which are deemed by the awards organisers and/or judging panel to have insufficient information or evidence may not be considered.

c) Please keep your nomination examples to the past 12-month period of 1 January – 31 December 2025 (except for the Lifetime Volunteer Category which covers 20+ years).

7. Juveniles

For nominees under 18 years, permission must be sought from a parent or guardian before submitting a nomination.

9. Sponsor Conflict of Interest

If you are an employee of the award category sponsor, you are not eligible to enter that specific category.

10. References

Please ensure referees are aware they will be contacted if your nominee becomes a finalist. View each category for referee restrictions.

11. Media

Information submitted within nomination forms (including responses, photos, and testimonials) will be used for promotion at the discretion of Volunteering WA, and could be used for press releases, website, social media, and the like.

Judging

1. All nominations which meet the entry criteria will be reviewed by the judging panel.
2. Nominations which are deemed by the awards organisers and/or judging panel to have insufficient information or evidence, or do not meet the eligibility criteria may not be considered.
3. The judges’ decision will be final with no correspondence being entered into.
4. Winners will be chosen based on merit, rather than the number of nominations received for that person.
5. Referees will be contacted once finalists are selected to confirm their support of the nomination and that the details are accurate.

Tickets, Bookings and the Awards Event

Finalists

1. Finalists will be contacted with event details and are expected to attend the Awards gala dinner on Thursday May 14 2026.
2. Each finalist will be gifted two (2) complimentary tickets to attend the gala dinner, and additional tickets can be purchased online.
   • a) Finalists and guests are responsible for their own travel and accommodation to attend the Awards (except for those regional attendees who were successful in their application for Lotterywest funding).

Confirmations, Cancellations, Refunds & Transfers

1. Confirmation of attendance will only be sent upon receipt of the completed registration form and/or payment.
2. Cancellations must be in writing.
3. Cancellations within 14 days of the event incur a 50% cancellation fee.
4. Refunds are not available within 7 days of the event.
5. All registrations are fully transferable to other guests; however, we cannot guarantee dietary requirements will be met if within 10 days of the event.

Event Program

Volunteering WA reserves the right to alter the program, change event components or substitute services without notice.

Media and Promotion

1. Please be aware that professional photos will be taken throughout the night to celebrate the evening and our nominees.
2. Information submitted within nomination forms (including responses, photos and testimonials) will be used for promotion at the discretion of Volunteering WA, and could be used for press releases, website, social media and the like.
3. Please note that by attending the awards you give your consent for any photographic and or video images(s) that you might be in to be shared on social media for your viewing, and to be used by Volunteering WA and any subsidiary and/or associated organisation thereof for promotional marketing purposes.
4. If you do not give media consent, please email this in writing to communications@volunteeringwa.org.au.